Martin
Founder, strategy and audits
Writes every audit and takes every first call. On your account from day one, running growth for SMEs since 2010.
Reaching out to a psychologist or counsellor is a big step, and many people take it late at night after weeks of thought. Analytics for a practice like yours has to be measured and quiet. It shows which pages and searches lead to booked first sessions, while recording as little as possible about the person behind the click.
For psychology and counselling practices that want to know what brings booked first sessions, using tracking that respects client privacy and keeps sensitive details out.
Context from how your customers search, compare and book.
People who look for therapy rarely decide fast. They may read about anxiety or a struggling relationship for days, return several times and only then fill in a request. A simple count of clicks misses that pattern. Useful measurement follows the whole path in broad strokes: the first search, the pages read, the request sent and the first session attended.
The first event that counts is not a click but a first session booked and attended. Along the way you may also want to know whether people ask for a short introductory call, choose telehealth or in-person sessions, or arrive through an employer assistance scheme or a doctor's referral. Each is a different door, and each needs its own tally.
Privacy sets firm limits here. A person's reason for seeking therapy is among the most sensitive things they own. Tracking must not record what someone types in a form, which condition page they read in a way that builds an advertising list, or any screen recording. We keep events coarse: source, service type and appointment type.
Ad platforms also restrict targeting around personal health. We set up measurement that respects those rules and does not feed sensitive page visits into audience lists. The practice stays responsible for the confidentiality duties and consent rules that apply in your area, and we raise anything that looks unsafe.
A clear, repeatable process built around how psychology and counselling customers search and decide.
We sit down with you and agree the short list of events: introductory call requested, first session booked, first session attended, and the source of each. We also write down what will never be tracked, such as form content, condition-level page paths in ad lists and call audio.
Tags are configured to fire only after consent where your area requires it. Events carry the source, the service type and the appointment type, nothing more. Session replay tools and heat maps that capture form fields are left switched off.
Many therapy practices prefer a form or a text to a call. Where a tracked number is used, it forwards to a private line with no recording. Forms send a short, calm confirmation, and the content of what the person writes stays in your inbox, not in analytics.
If your practice management system can report first sessions attended, we match them to the request by date and source. If it cannot, the person who handles intake adds a source note when a first session is booked. We never ask for clinical content.
Each month you receive a simple report: requests by source, first sessions booked and attended, telehealth versus in-person, and how long people took from first visit to request. It also says what we cannot see. Budget changes need your approval.
See which channels bring real enquiries and new customers in Singapore
The mechanics behind Analytics for psychology and counselling, explained plainly.
We switch off session recording, heat maps on forms and any tool that captures typed text. Condition pages are measured only in aggregate. No visit to a page about trauma, anxiety or relationships is turned into an advertising audience.
A consent banner controls which tags load. Records show when consent was given. Data retention is kept short, and access to analytics is limited to the people who need it. The practice owns the accounts, so it can remove access at any time.
People often read for weeks, switch devices and use private browsing, so many requests cannot be linked to the first search. We report that gap openly. Where a person tells intake how they found you, that answer fills part of it.
Psychology and Counselling analytics setup starts at $500 USD one-time. Ongoing monthly reporting and reviews are scoped separately.
What's included
A short plan naming the calls, forms and bookings that count as a real lead or sale for your business.
Tracking set up and tested so each lead is tied to the search or ad behind it.
A simple report layout and a walkthrough so your team can read it without help.
Monthly reviews, extra dashboards and data clean-up are scoped separately. Talk to us for a fit.
Set-up is careful and quick. Patterns take months because decisions in therapy take time.
We agree what will and will not be tracked, set up consent and events and test the request path. A baseline of visits, requests and introductory calls is recorded, with no sensitive detail.
The first report arrives. It shows requests and booked first sessions by source, and, where your system allows, first sessions attended. We discuss small adjustments with you and review privacy settings again.
Longer decision times become visible, along with seasonal patterns such as the weeks after a holiday. Budget choices become better informed. We promise no lead counts, and results differ with your area and caseload.
Our team
Martin writes every audit and takes the first call. The same team stays on the account. 160+ businesses since 2010.
Founder, strategy and audits
Writes every audit and takes every first call. On your account from day one, running growth for SMEs since 2010.
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